Recruitment Guide

The recruitment process is several steps long and requires the candidate to submit a number of documents both electronically and as signed hard copies.


In accordance with the detailed eligibility criteria of each research discipline, recruitment is carried out in the form of a competition in which points are awarded for each stage of the process:

  • Stage 1: evaluation of the written research project (0-15 points),
  • Stage 2: interview, in person or online (0-20 points)
  • Stage 3: evaluation of previous scientific achievements (0-7 points).

To qualify for the second stage, the candidate must score at least 8 points in the first stage. If this criterion is met, the candidate is invited to an interview.  To qualify for admission, a candidate must earn a total of at least 22 points (maximum 42 points).

Please note that being qualified for admission is not the same thing as being admitted to the Doctoral School. Before the final admission can happen, you will need to provide the originals of all the required documents, sign a number of statements and formally enrol.

Not all candidates who qualify for admission decide to enrol. In such cases, candidates with lower scores may be eligible for registration if they have scored at least 22 points.

The intake limits are:

  • three candidates for all the disciplines.

Online registration and enrolment fee

The recruitment process begins with registration in the electronic recruitment system which you will find on this page. The website is available in Polish and English – the language switch is in the upper right corner of the page.

The electronic registration consists of several steps:

1) setting up an electronic account,
2) providing basic personal information,
3) selecting the program and discipline,
4) providing higher education details,
5) uploading scans of the required documents.

Before a candidate’s application can be processed, an application fee of 150 PLN is required or each discipline in which the candidate applies. A confirmation of the payment will need to be uploaded. In justified cases, the candidate may apply for a reduction of the fee.

In the event of technical problems with the electronic recruitment system, please report this fact to

The fee can also be paid in euros after conversion from PLN to EUR according to the average exchange rate of the National Bank of Poland on the working day preceding the payment day. If the fee is paid in euro, the converted amount shall be rounded down to whole units. For example, if the PLN to EUR exchange rate is 4.62, i.e. PLN 150, it equals EUR 32.47. So, the fee to be paid = 32 EUR.

Domestic transfer details:

Recipient: Uniwersytet Pedagogiczny w Krakowie
Account no: 12124062921111001106749819
Transfer title: „Opłata rekrutacyjna do Szkoły Doktorskiej”.

Data for an international transfer:

Recipient: Uniwersytet Pedagogiczny w Krakowie
Account no: PL12124062921111001106749819
Transfer title: „DOCTORAL SCHOOL”.

Most banks in the world should be able to make such money transfers easily; another option to conisder (especially if the bank’s fees are high) are services such as the Western Union. It is quite important that you type DOCTORAL SCHOOL in the transfer description.

Personal questionnaire

After you activate your account, please sign in and provide your basic data. In the first panel, if the dropdown menu doesn’t include your citizenship, select OTHER (you’ll find it between Maltese and Polish). You can come back to the questionnaire later and correct the information (for example, if your address has changed).

EDIT: We have noticed a wrong field label on one of the pages: 



The label for the middle field in the image above should read: ‘Series and number of ID document’. We will fix it as soon as possible.

My fields of study / discipline

  1. In the My fields of study / discipline section select the DOCTORAL SCHOOL.
  2. In the next panel, choose the appropriate field and discipline.
  3. In the next step please provide the necessary information on your education, degree obtained and diploma.

Attachments / scans

After choosing your field and discipline, you should go to the ATTACHMENTS / SCNAS section. You will need to attach the following documents:

Confirmation of your fee payment

Preferably a scan or e-copy of a bank transfer confirmation.

Curriculum vitae

Your CV should contain the history of your education, the history of your employment, other qualifications and types of experience, research interests and knowledge of foreign languages.

Master’s diploma

The diploma must confirm you hold a Master’s degree. If you have obtained your MA degree, but the official diploma has not been issued yet, you can upload a relevant certificate or another official confirmation.

Research proposal

We recommend that the research project contain the following elements:

      • title
      • keywords
      • objective(s)
      • research (or artistic-research) problem
      • main theses
      • research methods
      • a survey of the current state of research on the problem
      • the project’s prospective contribution to the state of research
      • other prospective outcomes of the project
      • bibliography
Research or art activities

The list of your academic achievemnets should include in particular:

      • publications
      • conference presentations
      • scholarships, grants, research stays
      • participation in research teams
      • activities in student research clubs
      • awards and honors
      • for Fine Arts and Art Conservation candidates: individual and collective exhibitions, other forms of public presentation of your work, scholarships and grants; the maximum size of a file containing documentation of artistic achievements must not exceed 100MB; in the attached documentation of artistic achievements, you can place a link referring to files of larger sizes, e.g., films or multimedia presentations

Please remember to pay close attention to the detailed criteria in your selected discipline. Download the template for research activities.

Additional document

In addition to the fields intended for sending the described documents, the system includes a ‘Additional document’ field. Please use it ONLY after consultation with the Doctoral School Office. If necessary, we will contact you individually with detailed instructions and a deadline for submitting the requested document(s).


The PRINTS section automatically generates documents that you will need to print out, sign and submit in the Doctoral School office after you get admitted. They are in Polish and are formally required for enrolment.

Foreign Diplomas

At any point of the recruitment process you may be asked to submit one or more additional documents.

1) If your diploma has been issued in a language other than English (or Polish), you may be asked to provide a certified translation.

2) Should the Doctoral School be unable to verify the status of your diploma or higher education certificate, you may be requested to submit any of the following documents:

      • proof of the diploma’s authenticity (i.e. an apostille)
      • proof of the diploma-issuing institution’s legal status (accreditation)
      • proof of the equivalence of your higher education qualifications to those obtained in Poland after completing studies at the MA level (e.g. a Transcript of Records)
      • proof of your degree’s equivalence to a Polish degree at the MA level (e.g. a nostrification document)
      • proof of being legally entitled to enrol in a doctoral education program in the country where the diploma was issued

Should such a need arise, you will be contacted individually with detailed instructions and a deadline for the submission of the requested document(s).

Documents required for enrolment 

After you are qualified for admission, you need to enrol by the end of September. To do so, you need to submit:

  • an original copy of your MA diploma
  • the printouts from the registration system
  • a paper copy of the documents you uploaded during the recruitment process (CV, achievement list, research project)
  • a photo for your student ID card
  • a certificate from a public health institution if you are a person with disabilities
  • original copies of any other documents you may have been asked for (e.g. an apostille)
  • a number of statements (concerning, for example, your employment or the use of your personal data by the University administration), which will be provided at the Docoral School office

Since visa procedures may take a long time, the Doctoral School’s Director may agree to extend the deadline for the submission of the original, signed copies of the above documents. Scans will still be required.

Should you have any questions, please do not hesitate to contact us immediately. However, we strongly suggest you take some time to browse through the website first, as many of your questions will probably be answered by the materials we have prepared for you.

Scroll to Top
Skip to content